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Last updated: April 8, 2020 at 2:40 PM.
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As a result of COVID-19 and public health requirements in BC, the April 2020 exam period at the University of British Columbia is moving forward remotely. Please check the FAQs below frequently. If your question is not answered here, get in touch with your Allard Law Academic Advisor or email firstname.lastname@example.org.
We are committed to maintaining our students’ ability to complete their courses and make academic progress, while maintaining and promoting Student Wellbeing as much as possible given these unprecedented circumstances.
These procedures are for all Allard Law April 2020 exam courses, except distance learning courses and graduate students in Law 588 006 and Law 588 002.
- All Allard Law students will be completing exams off-campus, on the same date and time as is currently published on the Examination Schedule (Spring), using Canvas and Examplify (subject to any approved Academic Concessions and Accommodations).
- Ensure you review our Exam Policies & Computerized Exams webpage - it contains very important Exam Day Instructions as well as Rules and Procedures for taking Remote April 2020 Exams. For your convenience, below is a condensed version of these policies and procedures.
Condensed Exam Policies and Procedures
For further explanation, please review the full PDF policies on the Exam Policies & Computerized Exams webpage. If you still can’t find your answer, please email email@example.com and we’ll help you figure it out.
- Exam questions will be delivered to students via a new Canvas course called “LAW Exams – April 2020”. All Allard Law students that are sitting exams this semester will have access to this Canvas course. Exam questions will not appear on the LAW Exams course until the date and time of the scheduled exam. At that date and time, students will be able to download the relevant exam questions.
NOTE: the exam questions for each exam in process on a particular date and time will be viewable to all students at that time. For example, on Tuesday, April 14th at 9:00am, the exam questions for:
(a) Law 377/577 Immigration Law,
(b) Law 451/551 Trusts, and
(c) Law 410/565 International Taxation
will all be available on the LAW Exams course in Canvas. Please only select the course in which you are writing an exam, and download those exam questions only. Questions will be removed from Canvas once all students are finished writing the exam in a given course.
- Preparation Time - You may open exam questions during the extra 10 minutes of “preparation time” granted for all exams. You may open exam questions on the same laptop/computer on which you are writing your exam answers OR on a separate device. You may also print the exam questions if you prefer to review in hard copy. The preparation time is intended to be used by students to prepare themselves to write their remote exam. The exam reading and writing time length will be indicated on the exam questions coversheet.
NOTE: exam questions will be auto-released in Canvas at exactly 9:00am (upper year exams) and 1:30pm (first year exams). Your 10 minutes of preparation time will begin at that time, not before, and the time allotted for the exam reading and writing time as described on the coversheet begins after the 10 minutes of preparation time.
For example, for a 9am exam that is 3 hours of writing time with an additional 15 minutes for reading time, your timeline would be as follows:
9:00-9:10am – preparation time;
9:10-9:25am – reading time;
9:25am-12:25pm – exam writing time; and
12:25pm – exam time ends (upload your exam!)
- All exam times are Pacific Standard Time (PST). If you will be in a different time zone (i.e. not in BC) during your exam, please note that all students will begin writing their exams at the same time, unless you have received an academic concession to write your exam at a different start time. For example, if you will be in Toronto, and you have a first year exam scheduled at 1:30pm PST, you will begin taking that exam at 4:30pm EST.
- Students can test downloading a mock exam questions file on Canvas using your Campus Wide Login (CWL) and password. On the left side of the screen, click “Courses,” click on “LAW Exams – April 2020,” and then click on “Mock Exam Questions.”
- Students will type their exam answers in Examplify on their own laptop/computer (similar to previous exam periods). Unlike in previous exam periods:
- Examplify will be in unsecure mode, meaning that students will be able to move between different windows on their computer while writing their exam, including CANs and a web browser. This will also allow students to have exam questions open on their laptop in a separate window alongside Examplify, or toggle between the windows if preferable; and
- Spell-check will be turned on in Examplify for every exam.
- All exams will be open book. Students may refer to class notes (including CANs), casebooks and other class readings. However, students may not use library books during exams. Permitted materials can be printed or in electronic form. Instructors should provide guidance to their class on exam format in advance of the exam.
A NOTE ON ACADEMIC INTEGRITY DURING APRIL 2020 OFF-CAMPUS OPEN-BOOK EXAMS:
The “unsecure” Examplify settings required for delivery of off-campus exams will enable students to cut and paste text from their own CANs, class notes and other sources during this exam period, as opposed to typing out this text from printed notes or casebooks under normal open-book exam conditions. Students must be aware that a very clear line exists between (a) copy/pasting from one’s own materials or from legislation/case law with proper attribution, and (b) plagiarism of another person’s work. For more information on academic integrity and plagiarism at UBC, review this UBC site on Academic Integrity carefully.
Plagiarism during exams includes (but is not limited to) using or copying material from CANs or other notes prepared by, or in collaboration with, any other student(s). April 2020 exam answers will be rigorously processed through Turnitin (academic integrity software), and any exam answers (or portions thereof) which are substantially similar will be investigated thoroughly and subject to UBC’s policy on Discipline for Academic Misconduct. Students are advised to remember that strong exam answers are highly tailored to the question at issue.
- All students who are Examplify users will have received their ExamSoft password by email. Use this password to download to your personal computer the Examplify software and your exam answer files specific to your April 2020 exams.
- Prior to your exams, we highly recommend downloading and completing a mock exam answer file (file name: Mock_Exam_2019-2020_EssayOnly_Apr2020) in Examplify to get familiar with the program and its unique features when used in unsecure mode this exam period.
- Review an example of the Exam Coversheet that you will see for each of your exams.
- Students are required to monitor their own time for writing exams. Examplify will not “time out” or shut down when you have come to the end of your time, but Academic Services staff can see the times that each student starts and stops typing in Examplify and will be monitoring it carefully, and students must stop typing/writing at the end of the exam time. Any misuse or abuse of timelines during exams may constitute Academic Misconduct.
- Once the time allocated to your exam (as specified on the coversheet on the exam questions on Canvas) has elapsed, students must upload their exam answer file from Examplify. For more details, see Part IX: Steps for Writing Remote Exams of the Rules and Procedures for taking Remote April 2020 Exams.
- Internet requirements for April 2020 Exams:
- You do need internet access to access your exam questions on Canvas.
- You do need internet access to download an Examplify exam answer file.
- You do not need internet access while typing your answers in Examplify (i.e. the majority of the exam time).
- You do need internet access to upload the exam answer file from Examplify to the ExamSoft server.
- You do need internet access to upload an answer file produced using word processing software or hand-written scan/pictures to Canvas (for those students who have approval to do so).
- Students who have pre-approved accommodations to handwrite or type their exam answers using an alternate word processing software must upload exam answers to Canvas. See the Rules and Procedures for taking Remote April 2020 Exams for more details.
- Students are bound by UBC’s policy on Discipline for Academic Misconduct and may not discuss their exam with anyone or communicate (in any way including online, verbally, in person or by expression, etc,) with anyone during the time they are taking their exam. Any suspected failure to comply with these rules may be investigated as a violation of the above policy.
- The law school will be making extensive use of Turnitin (academic integrity software) in order to ensure the integrity of our examination process.
- Students are advised that when they apply to the Law Society of British Columbia Admission Program (as well as other Law Societies who have similar conduct questions), they must answer the following question:
- While attending at a post-secondary institution, have allegations of misconduct, including academic misconduct, ever been made against you or have you ever been suspended, required to withdraw, expelled or penalized by a post-secondary institution for misconduct? If “yes”, please provide details of the allegations, suspension, expulsion or penalty imposed upon you.
- Students must abide by the limitations on the exam cover sheet. If your instructor indicates on the cover sheet that you may not access certain materials, you are not permitted to do so during your off-campus exam.
- Students who request an exam deferral pursuant to Allard Law’s Academic Concession rules will be required to make that request prior to the start time of the off-campus exam. Requests received after 9am (upper year exams) or 1:30pm (1L exams) on the date of an off-campus exam will be not be considered, except in exceptional circumstances.
Students: in order to prepare for off-campus exams, ask yourself the following questions:
- Do I have access to the internet to download my exam questions and upload my exam answers?
If you do not have home internet access, can you plan to write your off-campus exam in another secure, private and quiet location that provides internet access?
If not, can you create a wifi hotspot on your mobile phone that has sufficient wifi strength to be useful?
If you have answered no to all of the above questions, please contact firstname.lastname@example.org before April 6, 2020.
- Have I ever accessed Canvas?
You can log into the Canvas website using your Campus Wide Login (CWL) and password. You were provided with step-by-step instructions about how to access your exam questions, including a Mock exam question document, on Canvas during the week of March 23. You can test taking a Mock exam using Canvas and Examplify.
- How will I view my exam questions on Canvas during the exam?
Your options for viewing your exam questions during your exam include:
- viewing the exam questions on a separate laptop, tablet or mobile device.
- printing the exam questions from Canvas; or
- opening the exam questions in Canvas in one window and Examplify in another, side-by-side on the same screen (large screens preferable for this);
If you do not have access to any the above methods for viewing your exam, please contact email@example.com as soon as possible.
- Do I have access to a private and quiet space in which to write my exam on each exam day?
If you have answered no to this question, please contact firstname.lastname@example.org as soon as possible and at least two business days prior to your exam. Note that we cannot provide private space due to the COVID-19 situation and the closing of Allard Hall, but we will work with you to strategize a solution.
- Is my email address and mobile number up to date at the Student Services Centre and do I have space available in my email inbox to receive messages?Make sure it is, so you don’t miss any important information.
We are so grateful to all of our students for your hard work, adaptability, and resilience in this challenging time.
Updated: April 8, 2020 at 9:43 AM
- I am registered with the Centre for Accessibility (CfA). Will I be able to receive my accommodations?
Yes, we are working to ensure all CfA-registered students will receive their exam accommodations. All CfA-registered students have now been emailed. Students with questions about exam accommodations should contact their Allard Law Advisor and the Centre for Accessibility Advisor.
- What is unsecure mode in Examplify? Can I access documents (ie my CANS) on my computer during the exam?
Examplify will be set to unsecure mode for April 2020 off-campus exams. This means that you will be able to toggle between Canvas, Examplify, and other applications (ie. your CANS) on your computer. Examplify will not lock down your computer. Examplify’s spell-check and cut, copy and paste functions will be enabled.
- Do I need to be connected to the internet while I type my exam answers in Examplify?
No, you only need to be connected to the internet to download your exam questions from Canvas onto your laptop or other device, and to upload your exam answer file at the end of your exam. You do not need to be connected to the internet while the exam is in progress.
- If I experience issues with Examplify during the exam, what do I do? Who do I contact?
If you experience technical difficulties with Examplify at the very beginning or during an exam, we encourage you to spend no more than 5 minutes attempting to troubleshoot your technical difficulties with Examplify by restarting your computer. You will not be given any extra time to complete the exam if you experience technical difficulties with Examplify.
If your attempt to solve the technical problem is unsuccessful, or if you choose not to make such an attempt, you MUST immediately begin typing your exam answers in a word processing software (i.e., MS Word, Apple Pages). Only if your computer or word processing software is not working, should you begin hand-writing your exam using paper and pen.
When you have finished writing the exam, you must upload via Examplify any exam answers that you were able to complete in Examplify, if possible. See below for technical support contact information if you cannot upload your Examplify file.
You must also upload to Canvas any exam answers that you completed in a word processing software or via hand-writing. Please convert your word processing software file into PDF format, or take a picture or scan of your handwritten pages putting them into one folder. Upload the answer file/folder into the “Exam Answer File Submission (Word Processor or Hand-written ONLY)” link in the Law Exams – April 2020 course on Canvas. Your answer file/folder should be named, and the coversheet of your answers should be titled with: Your Exam Code, Course Number, Name of Course, and Instructor Name (i.e., 9999 LAW 100.001 Law of Exam Taking (Galileo)).
- If I experience issues with Examplify after the exam, what do I do? Who do I contact?
If you experience any difficulty exiting and uploading your Examplify exam answers, you must wait until the allocated time period specified on the coversheet of the exam has ended, then email Bernie Flinn, email@example.com, and he or another IT Support staff person will help you to upload your Examplify exam file. Please provide your phone number when emailing Bernie. Please note that Bernie or another IT support person will respond to emails from students in the order in which they are received. Do not worry if you do not receive an immediate response from IT staff and are not able to upload your exam file immediately. As long as you do not continue to type after the allocated time for the exam, it will be fine.
If you had to type using word-processing software or hand-write some or all of your answers, and experience difficulties uploading your exam answer file/folder to Canvas, email your exam answer file/folder to firstname.lastname@example.org.
- I cannot type my exam, and am only able to hand-write. What do I do?
If you have specific reasons why you must handwrite your off-campus exam, please contact email@example.com as soon as possible and no later than April 12, 2020. Please keep in mind that handwritten exams will be only approved on an exceptional, case-by-case basis and all students are encouraged to use Examplify. We appreciate your understanding as we all do our best to make your exam-writing experience as smooth and predictable as possible.
- What happens if I fall ill in the middle of an exam, or am otherwise interrupted such that I’m unable to continue writing my exam?
Please stop writing, note the time that you stopped, and email firstname.lastname@example.org immediately to notify them and discuss options. Please provide your phone number when emailing Student Services.
- Will students have access to the law school to write their exams if they choose?
No. Allard Law is now closed for health and safety reasons. Please attempt to find a private space with internet access to write your exam. If you are unable to do so, please contact email@example.com for advice.
- What should I expect with respect to grading?
Instructors know and are aware of the challenging circumstances that students are in right now, and will be reminded that they have discretion with respect to grading distributions.
Pursuant to Dean Dauvergne's March 25 email to students, JD students will be able to opt-in to Cr/D/F grading on a course by course basis, after they see their final grades. This applies to Term 2 and full year courses assessed by exams or papers, as well as to any deferrals of April 2020 exams or papers. It does not apply to courses which are already assessed as pass-fail (e.g. certain experiential courses). More info about these exceptional end-of-term options is available here.
- How do I submit my final papers and assignments?
Please contact your professor for instructions on when and where to submit your final papers and assignments.
- I am concerned that I will be negatively affected by these new changes due to my circumstances. Who do I contact to discuss this further?
Please contact firstname.lastname@example.org and the team will work with you to address your concerns and find a solution.