Faculty Reappointment, Promotion and Tenure

Pre-tenure facultypretenurefaculty

As a pre-tenure faculty member, you meet annually with the Dean to discuss the criteria and expectations of any upcoming review, your record of accomplishments, and the documentation you’ll need to provide for the review. See the Collective Agreement, Part 4 (PDF), Article 5.02 for more information about these meetings.

You can request an optional review for promotion (with automatic tenure) in any year of your pre-tenure appointment under the Collective Agreement, Part 4 (PDF), Article 9.01. This needs the consent of the Dean to proceed. If you are thinking of this option, you should start the conversation with the Dean early in the year prior to the year in which you would like to be reviewed.

Tenured facultytenure

The timing of reviews for promotion for tenured faculty is governed by the Collective Agreement, Part 4 (PDF), Article 9.02. 

Before you submit your file for reviewbeforeyousubmit

There are steps you need to take prior to submitting your file for review on July 1 of the academic year of the review. Some of these steps require significant lead time, so it is best to start early in the academic year prior to your review year!

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Submitting your file submitting

Your file is due July 1 to the Dean’s Office. It consists of:

• a completed cover sheet (Candidate Review Cover Sheet)
• an up-to-date CV (in the UBC CV format)
• teaching dossier (Educational Leadership candidates only)
• educational leadership dossier (Educational Leadership candidates only)

Except for reappointment reviews, you must also submit a list of potential arm’s length external reviewers on July 1 using the Candidate's List -  External Reviewers (PDF) form.

Please submit all documents as separate PDF files. 

After you submit your fileafter

For promotion and/or tenure, you must submit 6-8 sample publications to the Dean's Office for the external review process within two weeks of submitting your file. Complete the List of Sample Publications Form (PDF) and submit your documents as separate PDFs. 

You normally would not hear further about the review process until after the faculty standing committee meeting unless:

• additional proposed external reviewers need to be added to the your list
• a serious concerns process is triggered within the faculty standing committee review process under the Collective Agreement, Part 4 (PDF), Article 505(f).

Candidates can update their file at any point in the process. For instructions on how to do this, see the Guide to Reappointment, Promotion and Tenure Procedures at UBC, Sections 5.4.2 and 5.4.3.

Further resourcesfurther_resources

• The Guide to Reappointment, Promotion and Tenure at UBC (PDF)
• The Collective Agreement between the Faculty Association of The University of British Columbia and The University of British Columbia, 2022-2025
• Allard School of Law Policies and Procedures for Appointment, Reappointment, Tenure and Promotion (PDF) 
• Presentation on Reappointment, Promotion and Tenure at the Allard School of Law (PDF), from an information session held on April 8, 2024
• Information on Reappointment, Promotion and Tenure from UBC Human Resources 

For Faculty Shepherdsfacultyshepherds

Faculty members serving as shepherds can use the following templates for their Shepherds' Report:

• Promotion to Associate Professor (with automatic tenure) (DOCX)
• Promotion to Associate Professor of Teaching (with automatic tenure) (DOCX)
• Promotion and Tenure - Associate Professor (DOCX) - for appointments prior to July 1, 2017
• Promotion to full Professor (DOCX)
• Tenure as Associate Professor (DOCX)
• Reappointment as Assistant Professor (DOCX)
• Reappointment as Assistant Professor of Teaching (DOCX)

For peer reviews of teaching, faculty shepherds can use the Allard School of Law Peer Review of Teaching Form (PDF). Please return to the Dean's Office after completing.